The Official Web Site of the State of South Carolina

CHE Management Information System (CHEMIS)

As the state's coordinating board, the South Carolina Commission on Higher Education facilitates institutional data submission from the state's public and independent colleges and university through the CHE Management Information System (CHEMIS), a higher education database. Data is collected throughout the year and is used for research, responding to inquiries at the state and national levels, and carrying out higher program administration requirements.

 

2023-2024 Data Submission Calendar

IPEDS Collection Schedule 2023 2024

    Primary CHEMIS Contacts for Public Institutions
    (As of July 14, 2022)
    The Citadel Lisa Pace pacel@citadel.edu Director of Institutional Research
    Clemson Dr. Juan Xu jxu2@clemson.edu Director of Institutional Research
    Coastal Carolina University Holly J. Legg hlegg@coastal.edu  Interim Director, Institutional Research
    College of Charleston Michelle L. Smith smithm@cofc.edu Executive Director of Institutional Research
    Francis Marion University Dr. Charlene Wages cwages@fmarion.edu Vice President for Administration and Planning
    Lander University Mr. Mac Kirkpatrick mkirkpat@lander.edu Director of Institutional Research
    Medical University of South Carolina Mr. Stan Sulkowski sulkowsk@musc.edu Director of University Reporting
    South Carolina State University Cammie Berry cberry@scsu.edu Director of Institutional Research
    SC Technical College System Moses E. Brown brownm@sctechsystem.edu Associate Vice President, Data Management and Reporting
    University of South Carolina Dr. Cheryl Addy CADDY@mailbox.sc.edu Interim Executive Director, Office of Institutional Research, Assessment and Analytics
    Winthrop University Maria Linn linnm@winthrop.edu  Director of Institutional Research
    Forms

    Note: For questions on CHE Report 14-A,B,C, e-mail chedata@che.sc.gov

    Completions Data Reporting: 

    Effective with the reporting of completions data as of the 2010-2011 year, the new ethnicity/race format is mandatory. The original race data field has been removed from the file layouts below. A new layout without the race code was replaced on 9/12/2011. The abbreviated file layout contains birth dates, which is is mandatory per the 2011-2012 completions data.

     

    Scholarship Data Reporting

    Note: Independent Institutions do NOT report Need-based Grant data - it is reported by Tuitions Grants.

     

    Enrollment Data Reporting

    Effective with the reporting of Enrollment data for fall 2010, the new ethnicity/race format is mandatory!. The original Race data field has been removed from the file layouts below. New layout without the race code was replaced on 10/21/10.

     

    Additional File Formats of use to Institutions

    CHEMIS Tape Specifications

    Text Format for Data - maximum length

    FACILITIES contains 2 record types, maximum length 138 bytes

    COURSE contains 4 record types, maximum length 90 bytes

    FACULTY contains 1 record type, maximum length 100

    STUDENT ENROLLMENT contains 3 record types, maximum length 120 bytes

    STUDENT COMPLETION contains 1 record type, maximum length 77 bytes

    STUDENT IDENTIFIER contains 1 record type, maximum length 41 bytes

    STUDENT SCHOLARSHIP contains 1 records type, maximum length 58

     

    Field Definitions

         General rules for files:

              1.   ALL fields

                   a.  Unpacked and unsigned

              2.   Numeric fields

                   a.  Right justify

                   b.  Zero-fill numeric fields that report values (e.g., 100=000100 in a 6 digit numeric field)

                   c.  Round all numeric fields to the degree of accuracy specified

              3.   Alphanumeric fields (no leading spaces)

                   a.  Left justify

              4.   Special Characters

                   a.  Do not use commas, decimal points, hyphens, slashes, etc. in any field.  If a data element is specified as having a decimal point, this is an implied decimal point only.

              5.   Filler Fields

                   a.  A filler field is an unused area in the record. However, a filler field must be filled with blanks so that the proper record length and record format can be maintained.

              6.   Nulls

                   a.  Represented in both numeric and alphanumeric fields as all 9s (e.g., an alphanumeric field with a length of 6 would be reported as 999999).

                   b.  Not all fields allow a null value.  Refer to the CHEMIS Data Dictionary for this field-specific information.

                   c.  A null value represents information that is not available.  NOTE: Some fields have an unknown code and therefore do not allow a null value.   

              7.   Mandatory

                   a.  All fields must have a value.  These values must be in accordance to the specific data element requirements detailed in the CHEMIS Data Dictionary (PDF).

    CHEMIS Technical Documentation

    CHEMIS Data Dictionary (Sept. 28, 2016) (PDF)

    Student (Enrollment) 

    Student (Completions)

    Student (Identifier) (Word)

    Course (Word)

    Facilities (Word)

    Faculty (Word)

    Scholarship Disbursement - March 4, 2008

    NOTE: Independent Institutions do NOT report Need-based Grant data - it is reported by Tuitions Grants.

     

    Information Tables

    The data displayed below is current, as it is extracted from the active data file(s) as you make a selection. If a code or site identifie is not shown, it has not been added to the associated database.                                                                                        

    Institutional Reporting of Proviso 11.15 (CHE Abatement) to CHE 2017 (Public Institutions)

    Public Institutions

    (CHE: Abatements) “By November first of each year, state supported institutions of higher learning must submit to the Commission on Higher Education the total number of out-of-state undergraduate students during the prior fiscal year that received abatement of rates pursuant to Section 59-112-70 of the 1976 Code as well as the total dollar amount of the abatements received. The report must include the geo-origin of the student, class of the student, comprehensive listing of all financial awards received by the student, number of semesters the student has received the abated rate, as well as the athletic status of the student. The report must also include the calculation method used to determine the abatement amount awarded to students as well as the number of students that received educational fee waivers pursuant to Section 59-101-620.”

    For questions please contact us at chedata@che.sc.gov or 803-737-2260